This article provides a best practice for creating an event information document (PDF) to train Judy AI, ensuring Judy can provide reliable answers to user inquiries about the event.
Please fill out the information based on your event needs. Begin by copying and pasting the following event details into your docs:
Event Overview
Event Name: Provide the name of the event.
Event Date: Provide the date information about the event.
Event Time: Provide the basic opening and closure time of the event.
Event Goals: Outline the objectives and aims of the event.
Key Features: Highlight the main features and activities that attendees can expect.
Event Details
Detailed Schedule: Include a breakdown of the event timeline, including key sessions, networking events, and other activities (free or paid).
Important Deadlines: Highlight any important deadlines or registration information, early bird registration deadline if any. Exhibitor OEM submission.
Access: Link to access the web and native (iOS and Android) platform
Event Sponsors: you can add some information about the organizations or companies that support the event through financial aid or resources, often showcasing their products or services to attendees.
Venue Information
Location: Provide the address and map of the event venue.
Access and Directions: Offer guidance on how attendees can reach the venue.
Venue Map: Provide a detailed map of the event venue, highlighting key areas (e.g., exhibition halls, meeting rooms, helpdesk, info counter/desk).
On-Site Amenities: List any available amenities or facilities at the venue (e.g., F&B, Wi-Fi, medical services, parking, baggage storage, contractor, SMO, media etc).
Plan your Visit: List of partners (visa, hotel, transportation - airline and airport transfer, event venue transfer, shuttle service)
Attendee Information
Registration Process: Explain how attendees can register for the event, outline the different ticket passes and pricing if any
Badge Collection: Provide location and instructions for collecting badges upon arrival.
Networking Opportunities: Highlight any networking events or activities planned.
Frequently Asked Questions (FAQs)
Address any other common attendee questions
Additional Sections
Data Privacy: Emphasize the importance of data privacy to ensure that the chatbot is trained to handle sensitive information appropriately.
Staff Key Contacts: List out the PIC for each domain (registration, exhibition, media, conference, visa travel, travel arrangement, contractor and so on)
Fill in the required information under each section as described above. Ensure that all relevant details are accurately provided to enable Ask Judy AI to offer precise responses. Download an example of the dataset document here.
Once all the necessary details are filled in, save the document as a PDF file. This format ensures that the information remains intact and is easy to upload.
The detailed information on how to upload the PDF file and train Ask Judy AI can be found on the following article:
Train Ask Judy AI for Seamless Event Support: Organizer Guide